The following information is provided to assist Project Directors with meeting the contractual obligations of grants awarded by the Western Center. Sections are provided for Funding Acknowledgement and Logo Requirements, Invoicing, Budget Revisions, Results Verification -Measuring Producer Outcomes, and Change of Project Director. Please contact the Western Center with any questions regarding this information.
2017 Project Director Orientation
Funding Acknowledgement and Logo Requirements
The Western Extension Risk Management Education Center at Washington State University partners with USDA’s National Institute of Food and Agriculture (NIFA) to administer award funding.
The regulations governing the use of these federal funds require that the following acknowledgement of support, (Statement for 2016 and 2017 Awards) – and the two logos noted below – must be utilized on all promotional materials, presentations, media releases, and project materials developed for programming funded by this grant:
- Statement for 2016 and 2017 Awards:
This material is based upon work supported by USDA/NIFA under Award Number 2015-49200-24225.
Both the USDA-NIFA logo and Western Extension Risk Management Education Center logo must be used on all printed materials, including those produced in electronic format. Please utilize whatever size best fits your printed/electronic material.
- To use the NIFA logo, please visit: Official NIFA Identifier and use the identifier “as-is” (refer to the webpage for specific details on formats).
- To use the Western Center logo, right click on the the logo below and “Save As” to your desktop or other file.
- General Invoicing
All invoices must correlate with your plan of work and follow the budget and budget narrative that was set forth in your application.
Invoices should be submitted monthly (non-university organizations) or at least quarterly (universities) to the address indicated in the subcontract document (firstname.lastname@example.org). Waiting until the end of a project to submit a single invoice could result in payment being delayed or withheld if there is lack of sufficient documentation to support the budget allocations that correlated with your plan of work. When interim Progress Reports are due, you may be asked for a summary of expenditures to date if you have not submitted an invoice during the quarter.
- Invoicing for Exploratory Projects
Per the Award Letter sent to recipients of grants for Exploratory Projects, invoices should be sent directly to the Western Center Office upon completion of programming. The invoices should:
- Be printed on your organization’s letterhead.
- Be made out to “Washington State University”.
- Identify your project’s name and WSU subaward number (if applicable).
- Itemize your programming costs.
- Include copies of receipts for your expenses.
- Be mailed to the attention of: Erin N Buurkarl, CAHNRS Business and Finance Office, Washington State University, 405 Hulbert Hall, PO Box 646241, Pullman WA 99164-6241.
Please contact the Western Center for consultation if you believe that a revision to your approved budget may be necessary.
Results Verification – Measuring Producer Outcomes
Program Evaluation (While this is a dedicated Washington State University site on Project and Program Evaluation – it contains a variety of tools and resources to help measure, evaluate and record producer results.)
Program Evaluation and Survey Design Techniques
Retrospective and Post Evaluation (.doc)
Short Term Evaluation(.doc)
Long Term Evaluation (.doc)
Evaluation Resource Materials Compilation
- Pages 1-5 – Using an ERME application and the logic model to identify solid outcomes
- Page 6 – The Art of Asking the Right Questions
- Pages 7-15 – Sample evaluations and sample outcome/impact report
- Pages 16-53 – Conducting Market Research Using Primary Data (Provides info on survey strategies including questions, rating and analysis)
- Pages 54-60 – Program Evaluation with Internet Resources
Change of Project Director
The Project Director is responsible for the entire project. This includes project management, subcontracting, funds oversight, meeting project time schedules, reporting progress and submitting the final report. A change in project director designation requires approval from the Director of the Western Center. The existing Project Director must send a letter to the Center Director requesting the change. Additionally, the newly designated Project Director must provide a letter which states his/her qualifications for assuming the responsibilities associated with the project and willingness to do so.
The signed and dated letters must be written on the letterhead of the Project Director’s organization and addressed to: Shannon Neibergs, Western Center, Washington State University Extension, 222 N Havana, Spokane WA 99202
Failure to notify the Center of a change in Project Director designation could result in payment being withheld and/or de-obligation of any unexpended funds remaining under the grant.