The resources on this page contain valuable information to orient your organization to the contractual and programmatic requirements for Extension Risk Management Education (ERME) funding. Invoicing, reporting and program delivery – including evaluation of producer results, are addressed in this section along with other useful tools and resources for delivering a successful project.
- All invoice expenses must 1) match what you have listed in your application budget and budget narrative and 2) be necessary and reasonable for the project.
- Invoices should be submitted not more than monthly, but no less than quarterly.
- ***All invoices must include an Invoice Certification Statement.
- The Sample Subcontract Invoice and Template lists the basic requirements for timely invoice processing. Page two of the template can be used to input your organization’s information.
- When an invoice has been submitted for payment, the Western Center verifies the status of your online Progress or Final Report. Your online report must be current before the Western Center approves your invoice for payment. If a Progress or Final Report is past due, the Project Director will receive an email notification.
- 2016 Subaward Attachments on Reporting & Invoicing Requirements
- 2016 Subaward Attachments on Reporting & Invoicing Requirements (Invoicing Procedures for Non University Organizations)
Questions on the invoicing process can be directed to either Heather Schriver (541.891.9190) or Esther Tate (509.335.6885)
Program Delivery & Online Reporting
- Project Reporting Timeline
- The following sections of your full proposal have been auto populated into your online report:
- Proposed Risk Management Results (May not be edited without consultation and approval by Center staff).
- Project Steps – (May be added to, edited or deleted to allow for flexibility in your program delivery).
- Project Overview – (Written in past tense at end of project to summarize producer achievements).
- Quarterly Progress Reports –If no programmatic activity has occurred within a quarter, your report must provide written justification for the absence of program delivery.
- Final Report – Upon review and approval by the Western Center, Final Reports are posted to the Extension Risk Management Education website for educators and other agricultural professionals to view. Your Final Report may also be linked to materials in the Ag Risk & Farm Management Library an online information center housing risk management education resource materials.
- Reporting Tutorial
- Change in Project Director? If a change in Project Director is necessary due to unforeseen circumstances, call the Western Center’s Associate Director Jo Ann Warner at 509-477-2168 for instructions on how to proceed. Failure to do so could result in invoice payments being withheld and/or de-obligation of any unexpended funds under the grant.
Results Verification -Measuring Producer Outcomes
Program Evaluation (While this is a dedicated Washington State University site on Project and Program Evaluation – it contains a variety of tools and resources to help measure, evaluate and record producer results.)
Short Term Evaluation(.doc)
Long Term Evaluation (.doc)
- Pages 1-5 – Using an ERME application and the logic model to identify solid outcomes
- Page 6 – The Art of Asking the Right Questions
- Pages 7-15 – Sample evaluations and sample outcome/impact report
- Pages 16-53 – Conducting Market Research Using Primary Data (Provides info on survey strategies including questions, rating and analysis)
- Pages 54-60 – Program Evaluation with internet Resources
Acknowledgment of Support and Logo Requirements
The following acknowledgment of support must be used in any presentations, media releases and all project materials of work funded by this grant: “This material is based upon work supported by USDA/NIFA under Award Number 2015-49200-24227.” In instances where space prevents the use of logos and/or funding sources are cited in news sources apart from project print and electronic materials, the following verbiage must be used: “Funding for this project was provided by the Washington State University Western Extension Risk Management Education Center, the USDA National Institute of Food and Agriculture (NIFA), and (list any other funding source(s) here).”
Logo Requirements The USDA/NIFA Official Identifier and the Washington State University Western Center logo must both be used on all printed materials, including those produced in electronic format. Right click on the Western Center logo below and “Save Image As” to your desktop. Right click on the USDA/ NIFA Official Identifier below and “Save Image As” to your desktop.
Congressional Thank You Letters – January
We would like to enlist your help by asking you to write thank you letters in January to the Members of Congress that represent you.
Letters should convey the unique merits of your project and how ERME program resources have helped to benefit producers through improved risk management practices.
If you provide us with your letter copies, we include them in a portfolio of Western region funded projects that is shared with congressional leaders.
It’s especially helpful if congressional members are targeted who serve on both the Senate and House Ag Committees; as well as members of the Senate and House who represent ag in your state.
The Extension Risk Management Education Grants Program is funded with dollars from USDA’s National Institute of Food and Agriculture (NIFA) and is administered through four regional Extension Risk Management Education (ERME) Centers located at Washington State University, the University of Nebraska, University of Arkansas Division of Agriculture and the University of Delaware, along with the University of Minnesota’s Center for Farm Financial Management (Digital Center). Our primary function through this competitive grants program is to provide risk management education for agricultural producers and their families.
The USDA Risk Management Agency (RMA) also provides risk management education funding through a competitive grant making process, as well as uses the RVS online reporting and application system; however, while we maintain a close partnership with RMA, the Extension Risk Management Education (ERME) grant program is a completely separate program.