The following policy outlines the reporting and invoicing protocol for your Extension Risk Management Education grant.

When an invoice has been submitted for payment, the Western Center Grant Coordinator verifies the status of your online Progress or Final Report. Your online report must be current before the Western Center approves your invoice for payment.  If a Progress or Final Report is past due, the Project Director will receive the following written notice via email:

“Payment of invoice (list invoice #) in the amount of (list amount) for your project, (list project name and subaward #) will be withheld pending satisfactory completion of your online Progress or Final Report that was due on (list due date).  Thank you for your timely assistance with this matter.” 

Should you fail to respond within 10 days, the Western Center will request the WSU Extension Grants Team contact your administrative contact person listed in your subaward agreement.  The latter may also contact you, the Project Director, to remind you that you are in arrears with your reporting obligations.

If there is a continued lack of response, WSU’s Office of Grant and Research Development will issue a written notice to your administrative contact and outline a time frame for response; i.e. “Progress or Final  Report for (list project name and subaward #) must be submitted no later than 5PM PST on close of business day (specify exact date). Should there continue to be failure to respond steps may be taken to de-obligate any unexpended funds remaining under the subaward agreement.

*** If no programmatic activity has occurred within a quarter, you must provide satisfactory written justification  for the absence of program delivery and notate this in the Progress Notes Section of your Progress Report.